Minutes 15th January 2014

LONGTOWN GROUP PARISH COUNCIL
Craswall, Llanveynoe, Longtown and Walterstone

Minutes of Longtown Group Parish Council meeting held on Wednesday 15th January 2014 at 7.30pm in Longtown Village Hall.

PRESENT
Dr A Lavers (Chairman), Mr D Freeman, Miss R Goodwin, Mr N Powell, Mrs L Watkins, Mr J Hardy, Ms D Palmer, Mrs R Pritchard, Mrs P Tribe, Ms J Jones, Mrs J Probert and Mr N Cowles.

IN ATTENDANCE – Mrs L Cowles (Clerk).

1. ACCEPT APOLOGIES FOR ABSENCE- PCSO Fiona Whitcher.

2. RECEIVE DECLARATIONS OF INTEREST – None.

3. ADOPT MINUTES OF PREVIOUS MEETING – 18th December 2013. The minutes were signed as a true and accurate record.

4. RECEIVE REPORT FROM HEREFORDSHIRE COUNCIL – Councillor Powell was unable to attend the meeting, his report received by email included:-
Broadband & Mobile
2014/15 Budget Exercise
Local School
Waste to Energy Plant
Local telephone, Broadband services
A full report is available, on request, from the Clerk.

5. CLERKS UPDATE
The Clerk confirmed that the Neighbourhood Plan drop in session had been booked for 28th January at 3.30pm in Hereford. Information had also been received regarding Neighbourhood Planning Camps to be held in York from 23rd – 25th March and Oxford from 3rd – 5th April. These events were free and operated on a first come first serve basis.
The Parish Council were made aware of a pre planning application for a mobile phone mast in Olchon Valley, Longtown. HR2 0LJ.
The waste bin at the village hall often blows over, it was agreed to ask the Lengthsman to look at it.
In order to combat individuals poaching and help to quickly identify legitimate people carrying out tasks on land, the police are compiling a database of legitimate ‘trespassers’. In order to help them can landowners provide them with the names of people who are regularly allowed on their land to carry out vermin control by shooting or other means along with any vehicle details.

6. OPEN DISCUSSION – Letters had been received from parishioners commenting on telephone services in S.W. Herefordshire and damaged and un-emptied waste bins in Longtown, the contents of both were noted.

7. CONSIDER PLANNING
7.1 AGRICULTURAL AND FORESTRY DEVELOPMENT-PRIOR APPROVAL NOT REQUIRED
Site: Upper Cwm Farm, Llanveynoe, Herefordshire. HR2 0ND
Description: Open front cart shed for storage of agricultural vehicles/equipment.
Application No: 133410/S Grid Ref: 330680:231275

8. FINANCE
8.1 Lengthsmans invoice of £820.00 plus VAT – Payment Agreed.
8.2 Payment to Mrs Linda Cowles for Clerk’s hours of £217.45, plus expenses of £100.00 for home office use from January – December 2013 – Payment Agreed.
8.3 Payment to HMRC for PAYE October – December 2013 of £138.20 – Payment Agreed.
8.4 Payment to Herefordshire Council of £12.00 for 3 paper copies of planning consultations – Payment Agreed.
8.5 Payment to Balfour Beatty of £120.00 plus VAT for removal of waste bin in Longtown – Payment Agreed.
8.6 Budget 2014/15 – The Budget was unanimously agreed.
8.7 Parish Council Precept for 2014/15 – It was unanimously agreed to keep the Precept for 2014/15 the same as in previous years, £5530.00.

9. CWM STEPS FARM, CRASWALL.
As requested the Clerk had contacted Simon Withers at Herefordshire Council concerning the planning refusal at Cwm Steps, Craswall and the reinstatement of the hedge and removal of the lay-by, this had then been forwarded to Lisa Hughes. Ms Hughes advised that following a conversation with a representative of the landowner it was clear he intends to appeal the refusal of planning permission. The paperwork had been prepared for sign off and would be sent to the legal department for service of the enforcement notice early in the New Year. The Clerk to contact Lisa Hughes for an update.

10. NEIGHBOURHOOD PLAN
Dr Lavers briefly read through a draft leaflet obtained from the Neighbourhood Plan open forum explaining the concept of the plan which could be distributed to parishioners in this area. Concerns were raised over houses being developed in the area even though the Parish Council had not agreed to them. The Parish Council have previously agreed to move forward with the plan and by engaging with local people hoped that a number of volunteers would come forward and join the steering group. It was felt that the Parish Council would have to ‘knock on doors’ when delivering the leaflets to explain the basics of the plan. It was agreed that Dr Lavers would condense the draft leaflet and forward to those Parish Councillor’s on email for approval, this can then be reviewed again at the February meeting.

11. REPORT ROAD DEFECTS
There are several grit bins that have still not been filled and some are broken, it was agreed that the Clerk would contact Balfour Beatty.
Ditches are blocked on the Mountain Road and a large number of hedges need to be cut by landowners.
Pot holes at Kingstreet Farm.

12. FEBRUARY NEWSLETTER ARTICLE – Salt supply locations, Neighbourhood plan, Precept 2014/15 and Police Information for Landowners.

13. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

14. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – Cwm Steps, Craswall.