Minutes 16th December 2015

LONGTOWN GROUP PARISH COUNCIL Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Longtown Group Parish Council meeting held on Wednesday 16th December 2015 at 7.30pm in Longtown Village Hall.

PRESENT – Mr N Cowles (Chairman), Mrs J Cecil, Mrs G Watkins, Mr N Powell, Mr D Freeman, Mrs P Tribe and Mr P Hope.

IN ATTENDANCE – Mrs L Cowles (Clerk) and Mr T Griffiths (Lengthsman).

1. ACCEPT APOLOGIES FOR ABSENCE – Ward Councillor Graham Powell and Mr J Hardy.

2. RECEIVE DECLARATIONS OF INTEREST – There were no declarations of interest.

3. ADOPT MINUTES OF PREVIOUS ORDINARY MEETING – 18th November 2015 – Amendment requested to page 610 item 13 to include total precept figure of £6530 for 2015/16, the minutes were then signed as a true and accurate record.

4. OPEN DISCUSSION – No members of the public attended the meeting therefore no specific points were raised.

5. REPORTS

5.1 Ward Councillor Graham Powell –Councillor Powell’s report had been distributed to Councillors by email before the meeting, which included:-
Smallholding Estate
Hereford Library
Car Parking Charges
Letter from Arqiva regarding Mobile Infrastructure Project
A full report is available, on request, from the Clerk or via the Longtown Parish Council website.
5.2 Local Police – The Police were unable to attend the meeting.
5.3 Lengthsman

i. Report – The maintenance days are just about on target. Terry had visited Oaklea as requested to clear the blocked drain, the Locality Steward was there on the same day and she has agreed to visit the area again with the large jetter as this drain is very heavily blocked. Drainage works completed at Lower Hunt House. Return visits scheduled to Bevan Lane and Penhrewy Lane.
ii. The Bryn – As expected works recently completed on The Bryn, Longtown have caused a problem for landowners further down the hill with extra water now running through ditches and causing flooding to a barn in the area. Terry had spoken to the landowners and reported that the line of the ditch was correct until the barn although it was unclear if it had been altered over the years. Mr Hope had also visited the site at the request of the landowners and advised Councillors that the landowners were happy to clear the ditch and possibly install some pipes to alleviate the problem but they have requested that the parish council contribute towards the cost of the pipes. The Lengthsman referred Councillors to the Balfour Beatty leaflet ‘Ditches and drainage in Herefordshire Guidance on Landowner Responsibilities’.
Councillors raised concerns over helping towards the costs and prioritising works in the parish as there are problems on other roads. It was felt that The Bryn was a major route in the area and there are ongoing issues in other areas of this road. It was agreed that Terry would visit the landowners again, establish a solution and refer back to the parish council with cost of works.
iii. 30mph repeater signs – There should be 150 metres between each repeater sign on either side of the road. Terry will measure distances within the village and request additional signs from Balfour Beatty.
iv. New road defects – Potholes U75009 at The Goodes, water on C1203 by The Bulls Head, Terry advised that the landowner had previously agreed to clear the ditches in this area. Potholes on U75001 near Olchon Mill and U75007 Brass Knoll road.
Mr P Hope joined the meeting.

6. CLERKS UPDATE
Harlequin has requested information regarding land ownership on The Common Road, Lower Mascoed for a proposed new BT broadband cabinet. It was confirmed that the Parish Council did not own this land and suggested contacting Mr Eric Lewis or Vowchurch Group Parish Council.
The ‘Unsuitable for Heavy Goods Vehicle’ sign would cost £850 to purchase and install, it was agreed that the Clerk would obtain a quote for a sign that the Parish Council can erect them.
The Martin Cook had contacted the Clerk regarding the Dog Fouling sign at Llanwonog Lane advising that permission from Historic England would need to be sort to dig a hole in that area. It was therefore proposed by Mrs Cecil and seconded by Mr Freeman that the dog fouling sign be attached to the salt bin.
The Clerk enquired if Craswall village hall are happy to have a defibrillator, Mr Powell advised there had yet to be a village hall meeting. Mr Powell also thanked the Parish Council for their recent donation to Craswall village hall. Winter salt supplies have been delivered to all requested locations.
The guard has been installed for the jubilee tree at Longtown village hall, it was agreed that the Clerk would send a letter of thanks
Planning 153514 has been granted for an agricultural building at The Park, Craswall where prior approval is not required.

7. CONSIDER PLANNING

7.1 PLANNING APPLICATION
Site: Middle Hunt House, Walterstone, Herefordshire.
Description: Proposed change of use of existing live-work studio and store to residential.
Erection of a first floor bridge linking farmhouse and studio.
Application No: 153294 Grid Ref: 333421:226232
PARISH COUNCIL COMMENTS – The Parish Council feel the bridge linking the farmhouse and studio is out of keeping with the style of the existing building.
7.2 PLANNING PERMISSION GRANTED
Site: Lodge Farm, Walterstone, Herefordshire. HR2 0DT
Description: Proposed construction of new 2 wheeled access track across Walterstone
Common to serve Lodge Farmhouse.
Application No: 152429 Grid Ref: 335269:225660
7.3 PLANNING PERMISSION GRANTED
Site: Middle Trewern Bungalow, Longtown, Herefordshire. HR2 0LN
Description: Proposed single storey extensions to agricultural workers dwelling, to include
ancillary facilities for use in connection with farm business.
Application No: 152980 Grid Ref: 332991:231643

8. FINANCE

8.1 Updated bank balance as per statement no. 196 issued on 10th December 2015 is £7471.99.
8.2 Receipts – None.
8.3 Payment to Mr T Griffiths, invoice no. TGC1418, Roads Account – November (1) of £375.00 plus VAT – Payment Agreed.
8.4 Payment to Mrs Linda Cowles for November 2015 Clerk’s hours plus £36.92 stationery – Payment Agreed.

9. NEIGHBOURHOOD PLAN – The amendments as agreed at the November 2015 parish council meeting have been incorporated into the questionnaires and these were now being proof read. Mr Freeman will obtain 2 to 3 quotes for printing the questionnaires to enable payment to be approved and printing completed in early January before any grant funding not spent is returned by 31st January 2016. It was envisaged that questionnaires would be delivered between 9th – 12th April 2016 with collection being between 23rd – 26th April 2016, no policy statements or propositions will be sent with the questionnaires. Mr Powell raised concerns over these dates as some of the farming community would be involved in lambing. Mr Freeman explained that these dates had been agreed by the steering group and there was a two week gap between delivery and collection and hoped that the farming community could work with this.
Mr Freeman had recently sent an update to the email contact group (approximately 50 people); there would also be an article in the next Newsletter. The steering group minutes will be available on the Parish Council website once the host has updated the site although copies can also be requested from Mr Freeman.

10. DEFIBRILLATOR – It was agreed that the Clerk will contact Richard Baker requesting when he would be available in February to organise some training.

11. MEETING DATES FOR 2016 – It was agreed to continue holding meetings on the third Wednesday of the month with winter and summer timings remaining the same. There would not be a meeting in August or December unless any important issues arose.

12. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

13. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – 20th January 2016 – Neighbourhood Plan invoice, Jubilee Tree invoice.

The Chairman declared the meeting closed at 2040.