Minutes 17th September 2014

LONGTOWN GROUP PARISH COUNCIL
Craswall, Llanveynoe, Longtown and Walterstone

Minutes of Longtown Group Parish Council meeting held on Wednesday 17th September 2014 at 8.00pm in Longtown Village Hall.

PRESENT – Mr N Cowles (Chairman), Ms J Jones, Mrs J Probert, Mrs P Tribe, Mr D Freeman, Mrs L Watkins, Ms D Palmer, Mr J Hardy, Miss R Goodwin and Mr N Powell.

IN ATTENDENCE – Mrs L Cowles (Clerk) and Ms Linzy Outtrim (Locality Steward)

1. ACCEPT APOLOGIES FOR ABSENCE – Ward Councillor Graham Powell and PCSO Fiona Witcher.

2. RECEIVE DECLARATIONS OF INTEREST – Ms J Jones declared a disclosable pecuniary interest in agenda item 8.1, Mr D Freeman declared a non-disclosable pecuniary interest in agenda item 8.1, Mrs L Watkins declared a non-disclosable pecuniary interest in agenda item 8.1, Mr N Powell declared a non-disclosable pecuniary interest in agenda item 8.2, the declarations book was signed accordingly.

3. OPEN DISCUSSION – No members of the public attended the meeting and therefore no specific points were raised.

4. ADOPT MINUTES OF PREVIOUS MEETINGS – 16th July 2014, Ms J Jones was added to Councillors present the minutes were then signed as a true and accurate record. 27th August 2014, the minutes were signed as a true and accurate record.

5. BALFOUR BEATTY LOCALITY STEWARD – Mr Cowles welcomed Linzy Outtrim, the Locality Steward to the meeting. Linzy advised that she is the new Locality Steward covering this parish along with 18 other parishes and she is responsible for monitoring issues with potholes, verges, trees and drainage etc. All problems come through Linzy who manages them until they are resolved or referred to a specialist. Balfour Beatty will be unable to fulfil some parish requests but aim to work together with Parish Councils, the Lengthsman and Footpath Officers to resolve as many issues as possible. She is based at Thorn Business Park, Rotherwas although spends the majority of her time on the road. All problems are logged onto a hand held computer which is accessible at any time. Problems should be reported to Linzy; through the Clerk whilst the general public should continue to report problems through the Herefordshire Council website. The Parish Council asked why certain roads had been re-surfaced, some tar and chipped and others had pot holes filled. Linzy advised it all depended on the severity of conditions on a particular road, but would enquire as to why some pot holes had been missed. It was generally agreed that it was good to have a new line of communication.

6. REPORTS
6.1 Ward Councillor Graham Powell – Councillor Powell’s report was read by the Clerk, which included:-
Herefordshire Budget 2015/16
Balfour Beatty
Mobile Infrastructure (MIP)
A full report is available, on request, from the Clerk.
6.2 Local Police – PCSO Fiona Whitcher was unable to attend the meeting.
6.3 Lengthsman – Mr T Griffiths was unable to attend the meeting.

7. CLERKS UPDATE
The Clerk had received correspondence from Parishioners regarding the U75004 and verge cutting near Grove Farm, Waltersone; the contents of which were noted. There had also been an interest in the progress of the Neighbourhood plan.
Bin deliveries in this area should be between 26th August – 24th October.

Dore Community Transport had requested funding – It was agreed that the Clerk should contact them to enquire how much the service was used in the area.
The system for electoral registration has changed; letters will be sent to individuals or contact Herefordshire Council electoral services for further information.
The village hall committee had responded to the Parish Councils letter advising that the field area can be used by local people and is currently accessible behind the hall on foot even if the main gate is locked. They thanked the Parish Council for their offer of the projector screen but could not see how it could be used in the hall.
Herefordshire Councils Consultation on Travellers Sites runs from 21st August – 2nd October.
The Clerk reminded Councillors to be aware of the Code of Conduct.
Dates for your diary:-
Balfour Beatty Parish Briefing, 24th or 25th September from 7.00pm at Thorn Business Park, Hereford.
Offa’s Dyke Path Volunteers Update & Training Day, 24th September 10am-4pm
Herefordshire Council Budget Consultation Update 1st October 6pm-8pm at Royal National College for the blind.
Blue Light, 16th October 6.30-8.30pm informal meeting with Police Commissioner Bill Longmore and Local Superintendant Sue Thomas.

8. CONSIDER PLANNING
Ms J Jones left the room
8.1 PLANNING PERMISSION
Site: Upper Olchon Farm, Llanveynoe, Herefordshire.
Description: Change of use of 3 no fields from agriculture to amenity. Seasonal erection
of four yurt units on wooden platforms to provide holiday accommodation
and 10 no short stay camping pitches for touring tents (March to October).
Renovation of redundant railway wagons for a shower block, field kitchen and
log store. Renovation of a redundant lorry back for additional storage.
Compost toilets and solar photovoltaic and solar thermal panels for hot
water and lighting.
Application No: P130409/F Grid Ref: 328427:231613
COMMENTS: WHILST LONGTOWN GROUP PARISH COUNCIL SUPPORT THIS APPLICATION THEY WOULD LIKE THE PLANNING APPLICATION TO BE ADHERED TO AND NO TREES OR HEDGES TO BE REMOVED. THEY ALSO AGREED WITH THE COLOUR OF THE YURTS BEING GREEN.
8.2 PLANNING PERMISSION
Site: Little Blackhill Farm, Longtown. Herefordshire. HR2 0NN
Description: Proposed erection of a broadband satellite receiver
Application No: P142226/FH Grid Ref: 329401: 232280
NO OBJECTION
8.3 AGRICULTURAL & FORESTRY DEVELOPMENT
Site: Cwm Bolouge Farm Buildings, Dulas, Herefordshire. HR2 0HW
Description: Proposed erection of steel framed building
Application No: P142390/S Grid Ref: 335089:229618
8.4 CHANGE OF USE NOTIFICATION – NO RESPONSE REQUIRED
Site: Stone Barn, Mynydd-Ferddin Farm, Rowlestone. HR2 0ED
Description: Conversion of Stone Barn to two dwellings
Application No: P142135/CU Grid Ref: 335232: 228667

8.5 APPEAL AGAINST PLANNING CONDITIONS
Site: 5 Penbaily, Longtown, Herefordshire. HR2 0LF
Description: Insertion of first floor window in flank wall of rear projection
Appeal No: P140382/FH
NO ADDITIONAL COMMENTS
8.6 APPEAL DECISION
Site: Cwm Steps Farm, Craswall, Herefordshire. HR2 0PJ
Description: The development proposed is new layby and turning area for the
delivery of food by articulated lorries.
Appeal Ref: APP/W1850/A/14/2216374
THE APPEAL IS DISMISSED – The Parish Council requested that the Clerk contact the Enforcement Officer to request a time scale of when the hard standing should be removed and hedges re-instated.
8.7 PLANNING PERMISSION GRANTED
Site: Abbey Farm, Craswall, Herefordshire. HR2 0PX
Description: Proposed portal frame agricultural building
Application No: P141780/F Grid Ref: 327188: 237738

9. FINANCE
9.1 Bank balance as per statement number 175 dated 8th August 2014 is £6284.24.
9.2 Receipts – None
9.3 Payment to Mr T Griffiths, invoice no. TGC1012 July Road Account of £270.00 plus VAT – Payment Agreed.
9.4 Payment to Grant Thornton for External audit of £100.00 plus VAT – Payment Agreed.
9.5 Payment to Mrs Linda Cowles for July 2014 Clerk’s hours of £218.85, August 2014 Clerk’s hours of £218.65 plus £13.80 stamps – Payment Agreed. It was requested that the Clerk contact the Monitoring Officer for advice regarding dispensation for Mr Cowles when discussing the Clerk’s wages.
Miss R Goodwin left the meeting

10. NEIGHBOURHOOD DEVELOPMENT PLAN – The Steering Group had met with Kirkwells on 11th September and they had quoted £7000 including VAT for help with the Neighbourhood Plan. Initially the Steering Group had agreed to proceed with Kirkwells although Mr Freeman has since been advised by Anthony Bush at Herefordshire Council that other companies were available and Herefordshire Council does have a Neighbourhood Planning team who can help. There is also a Frontrunner Fund available to the Parish Council of £2500.00 to be claimed by March 2015. Several Parish Councils in the area were using Kirkwells services which included help with funding applications although the Parish Council would not be obliged to use them if funding was not available, whilst Kirkwells would offer their services the Parish Council would still need to engage with the local community collecting information etc., this would entail a lot of work from Parish Councillors. Concerns were raised about the amount of money being spent. The Steering Group explained that the Parish Council were more or less obliged to complete a plan otherwise it would leave a door wide open for developers to have a free rein within the Parish, Longtown must grow by 14% by 2030, availability of land permitting.
Mrs Watkins proposed obtaining further quotes which was seconded by Mrs Tribe. A date for the next Steering Group meeting would be confirmed by Mr Freeman once quotes had been received.

11. DOG WASTE BIN – Correspondence has been received from Longtown Village Pride and a local resident raising concerns over a dog waste bin in Longtown, the contents of which were noted. It was noted that there has been an issue with dog waste near Salem Chapel, It was agreed that the Clerk would write to a homeowner in the area to consider the suitability of a dog waste bin there.

12. GRASS CUTTING AT CASTLE GREEN – It was confirmed that Longtown Village Pride had taken over responsibility of grass cutting at Castle Green. The Parish Council has made a donation to them in previous years.

13. REPORT NEW ROAD DEFECTS – Works were continuing in the area. Concerns were raised over the lack of and late erection of signs in Longtown before the recent resurfacing. Potholes were reported from Papillon Cottage to the bus turning in Llanveynoe.

14. OCTOBER NEWSLETTER ARTICLE – Electoral Registration, Bin deliveries, Locality Steward and Parish Councillor vacancies.

15. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

16. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – 15TH October 2014 – Code of Conduct, Standing Orders, Dore Community Transport and Planning Sub-Committee.