Minutes 18th November 2015

LONGTOWN GROUP PARISH COUNCIL
Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Longtown Group Parish Council meeting held on Wednesday 18th November 2015 at 7.30pm in Longtown Village Hall.

PRESENT – Mr N Cowles (Chairman), Mr D Freeman, Mr N Powell, Mrs G Watkins, Mrs L Watkins, Mr J Hardy and Mr P Hope.

IN ATTENDANCE – Mrs L Cowles (Clerk), Ward Councillor Graham Powell, Mr T Griffiths (Lengthsman) PCSO Fiona Witcher, PC Tom Milton and Mr Chris Gooding (Data Orchard).

1. ACCEPT APOLOGIES FOR ABSENCE – Mrs J Cecil, Mrs P Tribe and Ms D Palmer.

2. RECEIVE DECLARATIONS OF INTEREST – Mr N Powell, Mrs L Watkins and Mr J Hardy declared a non-disclosable pecuniary interest in agenda item 15; the declarations book was signed accordingly.

3. ADOPT MINUTES OF PREVIOUS ORDINARY MEETING – 21st October 2015 – Amendment made on page 604 item 1 from Whitcher to Witcher, the minutes were then signed as a true and accurate record.

4. OPEN DISCUSSION – No members of the public attended the meeting therefore no specific points were raised.

5. REPORTS
5.1 Ward Councillor Graham Powell – Councillor Powell’s report included:-
Broadband Strategy
Mobile Infrastructure Program
Council Tax Reduction Scheme
2015/16 Budget Consultation Results
Llanveynoe Planning Issue
A full report is available, on request, from the Clerk or via the Longtown Parish Council website.
5.2 Local Police – PCSO Fiona Witcher introduced PC Tom Milton to the Parish Council.
The Officers advised that PCSO Lucy Morris has recently joined the team.
There has recently been some building equipment stolen in the Longtown area, unfortunately from insecure barns. There have also been sightings of a suspicious vehicle driving from the A465 and using Longtown to gain access to other areas in Herefordshire. The Police asked for members of the public to be extra vigilant and report any suspicious actively by calling 101. Officers will shortly be patrolling the area in an operation to discourage poaching in rural communities.
PC Milton also requested any information on motorcyclist riding on the mountains as there has been no reported sightings recently. Mr Hope advised that he had seen four the previous weekend.
It was highlighted that members of the public should report any issues however small by calling 101. Councillors enquired where 101 calls were directed; unfortunately it is not always the West Mercia division but callers should ask the receptionist to ‘tag’ the SNT team. There were also concerns that the West Mercia Force do not work with neighbouring forces, PC Milton confirmed that they do operate with Powys and Dyfed but not Gwent at present. Hopefully this will change with a new computer system in the future.
5.3 Lengthsman & report new road defects
Road Defects – Drains blocked at the bottom of The Bryn, Oaklea and the north cattle grid on the Mountain Road. There are ongoing problems in Penrhewy Lane.
The Lengthsman reported that the drain at The Bryn would be cleared next week. Leaves were causing problems at this time of year although maintenance days are on target. Terry has quoted £140.00 to completely clear the large verge/visibility splay at the top of C1206, Craswall. It was agreed for him to complete the works.

6. CLERKS UPDATE
Planning application 152782, Land at Lower Bryn, Longtown was granted on 11th November 2015.
A thank you letter from Dore Community Transport has been received for the Parish Councils donation.
Mike Walker the Public Rights of Way Team Leader has asked if Councillors have a view on the extent of any public rights that might exist at Cefn Road. Councillors confirmed that they have no knowledge.
Balfour Beatty annual plan consultation exhibition – Tuesday 1st December 2015 1400 – 1900
Unlocking business potential through broadband business event – Friday 20th November, 1300 – 1530

7. CONSIDER PLANNING
7.1 PLANNING APPLICATION
Site: Middle Trewern Bungalow, Longtown Herefordshire. HR2 0LN
Description: Proposed single storey extensions to agricultural workers dwelling, to include
ancillary facilities for use in connection with farm business.
Application No: 152980 Grid Ref: 332984:231643
NO OBJECTION
7.2 PLANNING APPLICATION
Site: Rockyfold, Craswall, Herefordshire. HR2 0PN
Description: Proposed conversion of traditional barn into dwelling.
Application No: 153230 Grid Ref: 328669:235761
SUPPORT APPLICATION – NO OBJECTION
7.3 PLANNING PERMISSION GRANTED
Site: Soythills Farmland, East of Garn Farm, Walterstone, Herefordshire. HR2 0PF
Description: Proposed installation of electronic communications base station comprising
20m tower, 6 antennas, 2 DIA dishes and 6 ground based radio equipment
cabinets within fenced compound.
Application No: 152451 Grid Ref: 333933:227062
7.4 PLANNING PERMISSION GRANTED
Site: Longtown Primary School, Longtown, Herefordshire. HR2 0LE
Description: Proposed provision of mobile classroom (retention of existing building for
which temporary consent has lapsed).
Application No: 152606 Grid Ref: 332039:229260
7.5 PLANNING PERMISSION GRANTED
Site: Longtown Village Hall, Longtown, Herefordshire. HR2 0LD
Description: Alterations to kitchen extension and additional roof detail over entrance.
Previously approved application ref. P140035/F
Application No: 152814 Grid Ref: 332327:228822

8. FINANCE
8.1 Updated bank balance as per statement No. 195 issued 10th November 2015 is £10,505.29.
8.2 Receipts – None.
8.3 Payment to Mrs Linda Cowles for October 2015 Clerk’s hours – Payment Agreed.

9. NEIGHBOURHOOD PLAN – The proposed Adult, Young Person’s and Business Questionnaires had been sent to Parish Councillors before the meeting.
Mr Freeman and Ms Palmer had recently attended a briefing on the Submission and Examination stage of the Neighbourhood plan although Longtown Group is a long way off from this. The Plan must pass a rigorous examination phase and this will not take place until well into next year. The current grant must be spent by 31st January 2016 or monies returned to Groundwork. The grant application process would then need to be started again. Mr Freeman therefore requested that the Parish Council agree the questionnaires to enable them to be printed before 31st January 2016.
Some Parish Councillors still have major concerns regarding the Area of Outstanding Natural Beauty statement and its accuracy and feel it gives a bias opinion on how it will affect farming and the local area, any information MUST be accurate and impartial.
Chris Gooding (Data Orchard) explained to Councillors it was impossible to fully explain it in the questionnaire, the idea was to ask the community if they would like the Parish Council to investigate the advantages and disadvantages of the parish becoming part of an Area of Outstanding Natural Beauty.
Some Councillors would also like a question included concerning Parish Boundaries and if parishioners would like them changed
Changes agreed:-
i. A question would be included in the Adult and Business questionnaire asking if the Neighbourhood Planning Group should investigate the advantages and disadvantages of the parish becoming part of an AONB. The old appendix regarding the AONB will be deleted.
ii. Adult questionnaire, a question should be included regarding Parish Boundaries and if they should be changed.
iii. Adult questionnaire, question 20, you cannot cycle on footpaths – remove.
iv. Adult questionnaire, question 23, include can roads safely accommodate tourist traffic.
v. Adult questionnaires, question 26, include Chapel as well as Church.
vi. Business Questionnaire, question B1, include Agriculture in employment type.
Subject to the above changes it was agreed that the Parish Council would agree all three questionnaires. Proposed by Mr N Powell, seconded by Mr N Cowles. The amendment would be circulated to Councillors via email and post, any comments to be made as soon as possible thereafter.

10. WINTER MAINTENANCE SELF-HELP SCHEME 2015/16 – The Clerk had contacted Mr & Mrs Sevenoaks at The Greidol, Walterstone who have agreed to hold supplies again along with Mrs Bambrough at Meardy Farm, Lower Mascoed. There are sufficient supplies at Cwm Mill, Craswall, Chapel Farm, Llanveynoe and Hafod Olchon, Llanveynoe. The Clerk will request a new supply is delivered to Pentwyn, Craswall.

11. FLAG POLE AT LONGTOWN CASTLE – Correspondence has been received from Ruth Pritchard requesting the Parish Councils thoughts on developing a community project to install a flag pole at Longtown Castle. The Parish Council commented that Heritage England would need to be contacted and that it could be quite complicated to get any agreement to install a pole at the Castle. The Parish Council agreed that they are not against the idea and are happy for Mrs Pritchard to go ahead with the project and requested that she keep the Parish Council updated on any progress.

12. SPEED INDICATOR DEVICES AND 30MPH REPEATER SIGNS – The Clerk advised Councillors that the Speed Indicator Device would cost £405.00 to install and £150.00 each deployment. They remain in place for 4 weeks and collect no data on speed but are primarily used as a deterrent. It is possible to purchase your own device which would cost approximately £3000.00, these devices would collect data. The Lengthsman confirmed that there are five 30mph repeater signs in a .7 mile stretch of road through Longtown; the village could have more. It was agreed that Terry would consult with the Balfour Beatty traffic management team and report back to the Parish Council.

13. PRECEPT 2016/17 – The Parish Council has agreed to increase the precept by £1000.00 for 2015/16. This is an increase of approximately £2.50 per Band D equivalent household. Proposed by Mr D Freeman, seconded by Mr P Hope. The precept will now be £6530.

14. DEFIBRILLATOR – Funding is available from the British Heart Foundation to make public access defibrillators and CPR training more widely available for free in communities across England. It was agreed that a defibrillator should be available in Craswall; Mr N Powell will contact the Craswall village hall committee to enquire if they are willing to have one installed at the hall.

15. DONATIONS TO VILLAGE HALLS – Mr N Cowles proposed to donate £500.00 to each village hall which was seconded by Mr P Hope – All Agreed.
16. BULLS HEAD, CRASWALL – There are concerns in Craswall over the future of the Bulls Head Public House and that the community is made aware if the building should ever be available for sale. It was proposed by Mr N Cowles to register it as an Asset of Community Value, this was seconded by Mr N Powell. It was agreed that the Clerk and Mr Cowles would complete an application form.

17. DECEMBER & JANUARY NEWSLETTER ARTICLE – Precept, Hall donations, Salt Supplies, Police reporting via 101, Dog fouling in Longtown & sign, Neighbourhood Plan questionnaire update, Herefordshire Council website for reporting road defects.

18. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

19. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – 16th December 2015 – None at present.

The Chairman declared the meeting closed at 2135.