Minutes 19th February 2014

LONGTOWN GROUP PARISH COUNCIL
Craswall, Llanveynoe, Longtown and Walterstone

Minutes of Longtown Group Parish Council meeting held on Wednesday 19th February 2014 at 7.30 pm in Longtown Village Hall.

PRESENT
Dr A Lavers (Chairman), Mr N Cowles, Mr N Powell, Mr J Hardy, Mrs P Tribe, Mrs R Pritchard and Mr G Powell.

IN ATTENDANCE – Mrs L Cowles (Clerk), Mr R Shelley(Herefordshire Council) and one member of the public.

1. ACCEPT APOLOGIES FOR ABSENCE – Mrs L Watkins, Ms D Palmer, Mr D Freeman, Miss R Goodwin, Mr P Hope and PCSO Fiona Witcher.

2. RECEIVE DECLARATIONS OF INTEREST – Dr A Lavers declared a Non-disclosable pecuniary interest in agenda item 8.3, Mr N Cowles and Mr N Powell declared a Non-disclosable pecuniary interest in agenda item 8.4, the declarations book was signed accordingly.

3. ADOPT MINUTES OF PREVIOUS MEETING – 15th January 2014. The minutes were signed as a true and accurate record.

4. PRESENTATION BY COMMUNITY & CUSTOMER SERVICES AT HEREFORDSHIRE COUNCIL –Richard Shelley from Herefordshire Council gave a presentation regarding the proposed installation of 15m high lattice tower mobile phone base at Barn at Valley View, Olchon Valley, Longtown. HR2 0LJ as part of the Mobile Infrastructure Project (MiP).
MiP is part of the UK National Infrastructure Plan. The plan provides a strategy for improving key services to aid economic growth. £150m has been allocated to improve mobile coverage in the UK where there is no current provision. Areas have been identified where no existing service from any of the 4 major operators is accessible – a not spot. Longtown has been identified as one of a large number of sites nationally however, available funds will not be sufficient to cover all not spots.
MiP is an opportunity to ensure local mobile coverage and there is unlikely to be such an initiative in the future, there is also competition from other sites across the UK. All 4 mobile network operators are obliged to provide a service, this offers a superb choice of which operator a subscriber chooses, and these services are to be maintained for 20+ years.
Parish Councillors enquired as to the coverage of the service once the mast was sited; unfortunately the mobile networks had not released this information as yet. It was agreed that this service would be vital to the rural community. A formal planning application would have to be submitted in the future when further information would be available.

5. RECEIVE REPORT FROM HEREFORDSHIRE COUNCIL – Councillor Graham Powell’s report included:-
Ditches, Drains & Culverts
Longtown & Michaelchurch Schools
Herefordshire Council 2014/15 Budget
Consultation on Polling Stations
A full report is available, on request, from the clerk.
Mr Hardy requested an update concerning the possibility of a polling station in Walterstone, the clerk had contacted Electoral Services and had been advised that at present Walterstone residents would continue to vote in Longtown.

A member of the public asked Councillor Powell about the impact of volunteers digging out culverts and ditches themselves. At present it was felt that residents could be encouraged to maintain areas surrounding their property and often had local knowledge as to where culverts and drains were blocked. Councillor Powell is in contact with Balfour Beatty to clarify who is responsible for clearing ditches and culverts in local areas.

6. CLERKS UPDATE
The Federation between Longtown and Michaelchurch schools will be dissolved from 1st April 2014.
The waste bin has now been removed from Longtown and a request was made to remove the one from outside the village hall. It was agreed that the village hall committee would be contacted for their views.
Councillors were advised of a Healthy Herefordshire Communities event on 24th February 2014.
Correspondence had been received from local parishioners concerning road repairs at Cefn Lane and Olchon Court. Correspondence had also been received concerning issues with dogs running loose in the village and fouling public places such as in the Castle grounds and the village green in Longtown. Additionally, a request for ‘dog waste bins’ in the village was suggested. It was agreed that the Clerk would request some prices.

7. OPEN DISCUSSION – Concerns were raised over the condition of the road south of Olchon Court. The defects have been reported to Balfour Beatty and the clerk would now follow this up.
Mrs Tribe left the meeting

8. CONSIDER PLANNING
8.1 LISTED BUILDING CONSENT
Site: Upper Cwm Farm, Llanveynoe, Herefordshire. HR2 0ND
Description: Cart Shed to provide covered area for storage of Agricultural equipment/vehicles
Application No: P133461/L Grid Ref: 330680:231275
NO OBJECTIONS
8.2 LISTED BUILDING CONSENT
Site: Upper Cwm Farm, Llanveynoe, Herefordshire. HR2 0ND
Description: Open porch to front door of Farmhouse.
Application No: P133462/L Grid Ref: 330655:231285
NO OBJECTIONS
8.3 PLANNING PERMISSION APPLICATION
Site: Longtown Village Hall, Longtown, Herefordshire. HR2 0LD
Description: Demolition of lean-to kitchen & extension to hall. Existing lean-to roof over
Entrance hall to be replaced with a duo-pitch gabled roof.
Application No: P140035/F Grid Ref: 332319:228855
NO OBJECTIONS
8.4 PLANNING PERMISSION APPEAL
Site: Land at Old Shawls Farm, Craswall, Herefordshire. HR2 0PW
Description: Proposed new house, office, tack room and layby.
Application No: 130428/F Grid Ref: 330142:233616
NO FURTHER COMMENTS FROM ORIGINAL APPLICATION
8.5 PLANNING PERMISSION GRANTED
Site: Llandraw Farm, Craswall, Herefordshire. HR2 0PW
Description: Variation of conditions 2, 3 and 14 of planning permission DCSW2005/3913/M
(Re-opening of disused delve for the extraction of sandstone for stone roof
tiles, flagstones and building stone) to extend the life by a further 7 years,
changes to plans and allowances for hill slope.
Application No: 132727/M Grid Ref: 329900:234109

8.6 PLANNING PERMISSION REFUSED/LISTED BUILDING CONSENT REFUSED
Site: Barn conversions at Lower Ponthendre, Longtown, Herefordshire.
Description: Conversion, alterations and refurbishment of the existing stone agricultural
farm complex into two residential dwellings.
Application No: 131514/F & 131517/L Grid Ref: 332662:227989

9. FINANCE
9.1 Lengthsmans invoice of £820.00 plus VAT – Payment Agreed.
9.2 Payment to Mrs Linda Cowles for Clerk’s hours of £217.45. plus expenses of £35.53– Payment Agreed.

10. CWM STEPS FARM, CRASWALL.
The Clerk had contacted Lisa Hughes for an update and had been advised that the Enforcement Notice was still with legal services and they would update the Parish Council as soon as possible.

11. NEIGHBOURHOOD PLAN
Dr Lavers had prepared an information leaflet to be distributed in the parish magazine and on the Parish Council website. It was agreed that this would be reduced slightly and included in the magazine. Councillor Powell confirmed that the Core Strategy had still not been approved by Herefordshire Council and was not likely to take place before September/December 2014. It was agreed that a Neighbourhood Plan still needed to be completed as soon as possible to prevent inappropriate development within the Parish. Ideally local parishioners need to be encouraged to join the steering group to help move the plan forward. Information evenings are to be arranged in the local parishes.

12. LENGTHSMAN CONTRACT 2014/15
The Lengthsman contract is due for renewal at the end of March 2014. The Clerk had obtained two quotes for the contract 2014/15. It was agreed that Dr Lavers and the Clerk would meet with one of the contractors to agree works that needed completing before the end of this financial year.

13. HEDGES
The Clerk had contacted Balfour Beatty concerning hedge cutting on the Mountain Road, Longtown. In the majority of locations hedges are the responsibility of the adjoining landowner to cut. It was agreed that the Clerk would speak to Mrs Probert regarding the landowners contact details.

14. HEREFORDSHIRE COUNTRYSIDE SERVICE SITES AT RED DARREN AND BLACK HILL
Following approval on 15th January the decision has been made for the Council to withdraw from managing the above car parks/access sites. By 31st March 2014 the Countryside Service will have removed the picnic tables on Black Hill. The ‘Access Land’ notice boards and any ‘brown & white’ tourist signs at each site will be left in place.
Councillor Powell was unaware of this plan and will make enquiries with Herefordshire Countryside Services.

15. REPORT ROAD DEFECTS – Mrs Probert enquired as to why the road by Salem Chapel in Longtown had been re-surfaced when other roads within the parish were in a worse condition. Councillor Powell confirmed that the Inspector would have determined that it was more economical to re-surface rather than fill the pot holes. Mr N Powell also requested the Clerk contact Powys Council regarding the road closure between Craswall and Hay on Wye.

16. MARCH NEWSLETTER ARTICLE – Neighbourhood Plan.

17. NOTE THE CORRESPONDENCE SHEET- The Correspondence sheet was noted.

18. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – 19th March 2014. – None at present.