Minutes 20th April 2016

Craswall, Llanveynoe, Longtown and Walterstone
Minutes of the Longtown Group Parish Council meeting held on Wednesday 20th April 2016 at 8.00pm in Walterstone Village Hall.

PRESENT – Mr N Cowles (Chairman), Mr N Powell, Mrs J Probert, Mrs G Watkins, Mrs P Tribe, Mr J Hardy, Mr D Freeman, Mrs J Cecil and Ms J Jones.

IN ATTENDANCE – Ward Councillor Graham Powell and Mrs L Cowles (Clerk).

1. ACCEPT APOLOGIES FOR ABSENCE – Ms D Palmer.

2. RECEIVE DECLARATIONS OF INTEREST – There were no declarations of interest.

3. ADOPT MINUTES OF PREVIOUS ORDINARY MEETING – 16th March 2016 – The minutes were signed as a true and accurate record.

4. OPEN DISCUSSION – No members of the public attended the meeting and therefore no specific points were raised.

5. REPORTS

5.1 Ward Councillor Graham Powell – Councillor Powell’s report had been distributed to Councillors by email before the meeting, which included: –
Mobile Infrastructure, east of Clodock
Broadband * FTTP should be available in Craswall and Michaelchurch in the next couple of weeks. There are no plans for Llanveynoe at present although by 2018 all areas should have an upgraded broadband connection.
Schools White Paper
Hereford Bypass
Smallholdings
Primary School Places
A full report is available via the Longtown Parish Council website or on request, from the Clerk.
Councillor Powell was asked how far the mobile signal should reach, he will send a map to the Clerk.
5.2 Local Police – The Police were unable to attend the meeting.
5.3 Lengthsman report – The Lengsthman was unable to attend the meeting. The Clerk reported that the 2015/16 budget had nearly all been spent and the two outstanding jobs at Shawls Farm and the splay in Craswall would need to be carried over to the 2016/17 budget. There are still major potholes in some areas of Llanveynoe, Clerk to re report.
Ms J Jones joined the meeting

6. CLERKS UPDATE
A Stile and 2 x self-closing gates have been ordered for areas in Craswall.
The Community Infrastructure Levy consultation runs from 17th March through to 28th April.
Herefordshire Councils’ Community Technology grant application deadline is 11th May 2016.
The Annual report from Peterchurch Police Station has been received.
Parish Councillors could sign up for an alert which would notify them when planning applications are received or a decision made on a parish by parish basis.
Ewyas Harold Parish Council will be holding their Annual Parish meeting on 10th May 2016 where there will be an update on the development of the Old Catholic Church.
WW1 Centenary event on 7th May, information sharing & planning session. National Conference on Good Grief, The Loneliness of Bereavement, also on 7th May.

7. CONSIDER PLANNING

7.1 PLANNING PERMISSION GRANTED
Site: Pontynys Cottage, Longtown, Herefordshire. HR2 0NA
Description: Proposed open porch to rear and single storey sun-room at front.
Application No: 160418 Grid Ref: 332917:228852
7.2 PLANNING PERMISSION GRANTED
Site: Little Trewern Farm, Longtown, Herefordshire. HR2 0LN
Description: Proposed shepherd’s hut in field, for use as holiday let
Application No: 153793 Grid Ref: 331989:231057

8. FINANCE

8.1 Confirmation of bank balance – £4425.78 Statement Sheet No. 200 issued 11th April 2016.
8.2 Receipts – VAT reclaim £1569.07
8.3 Payment to Mr T Griffiths, invoice no. TGC1550– March (1) of £375.00 plus VAT, TGC1560– March (2) of £375.00 plus VAT, TGC1572 – March (3) of £375.00 plus VAT, TGC1589 – March (4) of £350.00 plus VAT – Payment Agreed.
8.4 Payment to Mrs Linda Cowles for March 2016 Clerk’s hours plus £20.87 paper – Payment Agreed.
8.5 Payment to HMRC for PAYE January – March 2016 of £135.80 – Payment Agreed.
8.6 Payment to HALC for 2016/17 Affiliation and Subscription fees of £474.79 plus VAT – Payment Agreed.
8.7 Donation to Birmingham Children’s Hospital for Richard Bakers defibrillator training – Donation of £50.00 agreed.
8.8 Internal Auditor for year end March 2016 accounts – It was agreed to forward the accounts to Golden Valley Accounting.

9. NEIGHBOURHOOD PLAN – The distribution of questionnaires took place over the weekend of 9th/10th April. The majority of people had been very receptive. One volunteer had been bitten by a dog. Questionnaires were due to be collected this coming weekend, it would be noted how many were delivered and subsequently collected.

10. PROVISION FOR SNOW PLOUGHING CONTRACT – It was agreed that procedures would remain the same as in previous years.

11. LENGTHSMAN CONTRACT 2016/17 – It was agreed to continue to employ Mr T Griffiths as the Lengthsman Contractor for 2016/17. Contract to be signed by the Chairman and Mr Griffiths. It was agreed that the Chairman would sign the contract between Balfour Beatty and Longtown Group Parish Council.

12. DEFIBRILLATOR – The Clerk reported that approximately 15 people had attended the training session and those people now have the entry code for the defibrillator box. Everybody will have access to the defibrillator when dialling 999 in an emergency and advising of their location. It was suggested that a torch and a pair of reading glasses be put in the box. The Parish Council would need to purchase new pads once used. More people need to be trained in CPR as this must be administered until an ambulance arrives. It was agreed that the Parish Council would try to organise some more training sessions. Ms J Jones will contact Heartstart to enquire about their courses.

13. FUEL POVERTY – Oliver Rothwell is unable to attend the Parish Council meeting in June. It was agreed that Mrs Cecil would continue to organise an event in September using the promotional trailer possibly at the shop, in the hall or through the Thursday Club.

14. COMMUNICATIONS – There are on-going issues within the parish with the BT service and connections. In the Llanveynoe area it has been reported that problems take a long time to be resolved and in Craswall there are a lack of phone lines. Ward Councillor Powell advised he could contact Kim Mears, the MD of Openreach Infrastructure Delivery to arrange for her to come to a meeting. It was agreed to invite her to an open evening to be arranged in June.

15. JUBILEE PLAQUE – The Clerk confirmed that £429.45 had been spent of the £1000 budget for the Queens Jubilee Celebrations in 2012. Mrs Tribe was still to get quotes for a tree plaque.

16. WILDLIFE AND COUTRYSIDE ACT 1981 SECTION 53 – Addition of Restricted Byway LQ85 Longtown and Llanveynoe. This issue has been on-going for a number of years. Mr Freeman has recently visited the site, taken photographs and drafted a letter to the Planning Inspectorate. It was agreed that the Parish Council would forward the letter and photographs stating that they are against the proposal

17. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

18. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – 18th May 2016 at 8.00pm in Longtown Village Hall. Longtown Parish meeting followed by the Annual meeting of the Parish Council – Neighbourhood Plan update, Jubilee Plaque.

The Chairman declared the meeting closed at 2110.