Minutes 20th July 2016

Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Longtown Group Parish Council meeting held on
Wednesday 20th July 2016 at 8.00pm in Longtown Village Hall.

PRESENT – Mr N Cowles (Chairman), Mrs P Tribe, Mrs G Watkins, Mr D Freeman, Mr J Hardy and Mrs J Cecil.
IN ATTENDANCE – Mrs L Cowles (Clerk), Ward Councillor Graham Powell, Mr T Griffiths (Lengthsman) and Mr C Gooding (Data Orchard).
1. ACCEPT APOLOGIES FOR ABSENCE – Ms D Palmer, Ms J Jones, Mr N Powell, Mr P Hope and PSCO Fiona Witcher.
2. RECEIVE DECLARATIONS OF INTEREST & CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATION – Mrs G Watkins declared a non-disclosable interest in agenda item 14 and Mrs J Cecil declared a disclosable pecuniary interest in agenda item 7.2; the declarations book was signed accordingly. There were no written applications for dispensation.
3. ADOPT MINUTES OF THE PREVIOUS ORDINARY MEETING – 15th June 2016 – The minutes were signed as a true and accurate record.
4. OPEN DISCUSSION – No members of the public attended the meeting therefore no specific points were raised.
5.1 Ward Councillor Graham Powell – Councillor Powell’s report had been distributed to Councillors by email prior to the meeting and included: –
Broadband – Openreach meeting follow up
Herefordshire Council 2017/18 Budget
Passenger Transport Services – please complete the bus survey on line.
West Midlands Combined Authority
Councillor Powell advised that some members of the public have queried the dates of verge cutting by Balfour Beatty. If the Parish Council and local parishioners have a strong view about when they should be cut Balfour Beatty will consider alternative dates.
Mrs Cecil thanked Councillor Powell for his hard work in helping to achieve better mobile coverage in the area now that the mast was operational.
5.2 Local Police – The local police were unable to attend the meeting.
5.3 Lengthsman report and any new road defects – Terry reported that there have been no issues on the routine maintenance days. There are still some specific tasks that are ongoing. Terry requested that the Parish Council agreed to some tasks being completed instead of routine maintenance work, this included installing verge markers on the mountain road where culverts have been breaking away. – All Agreed. Mrs Watkins asked whether the Lengthsman work schedule was set by Balfour Beatty or the Parish Council, it was confirmed that the Parish Council set the tasks. Some jobs had been carried over from the previous years’ workload.

A planning application for Forest Lawn, Craswall had been received that day and would be forwarded to Councillors as soon as possible to comment.
Correspondence has been received from a local parishioner requesting that the wild strawberries on the corner of the Castle Green and Llanwonnog Lane, Longtown should not to be strimmed as they have been for the last three summers to enable the local children to be able to pick them. It was noted that the Lengthsman has not done this but the Clerk would contact Village Pride and forward the request.
Site: Central Kitchens Industrial Estate, Longtown, Herefordshire. HR2 0LE
Description: Variation of Condition 2 of Planning Permission SW2000/0137/F
Application No: 161341 Grid Ref: 332097:229290
Mrs J Cecil left the room
Site: Brass Knoll Farm House, Llanveynoe, Longtown, Herefordshire. HR2 0NE
Description: Proposed removal of lean-to and construction of new single storey extension.
Application No: 161844 &161845 Grid Ref: 330440:230588
Mrs J Cecil re-joined the meeting
Site: Lower Ponthendre Farm, Longtown, Herefordshire. HR2 0NY
Description: Proposed new road access into field
Application No: 152798 Grid Ref: 332686:227835
Site: Caravan (Log Cabin) at Woodhay, The Vineyard Road, Walterstone,
Description: Proposed change of use of caravan (log cabin) lawfully used incidental to
the enjoyment of ‘Woodhay’ to holiday accommodation.
Application No: 161327 Grid Ref: 335231:225518
8.1 Confirmation of bank balance – £8433.83 Statement Sheet No. 203 issued 11th July 2016.
8.2 Receipts – £5106.00 NP Grant, £358.54 NP Front Runner grant
8.3 Payment to Mrs Linda Cowles for June 2016 Clerk’s hours plus £7.68 stamps – Payment Agreed.
8.4 Payment to HMRC of £122.60 for PAYE April – June 2016 – Payment Agreed.
8.5 Payment to Herefordshire Council of £358.54 for NP Front Runner grant (paid twice) – Payment Agreed.
8.6 Payment to Information Commissioner of £35.00 for Date Protection registration – Payment Agreed.
8.7 Reimbursement to Judy Cecil of £10.00 for Fuel Poverty trailer at Longtown Show – Payment Agreed.
8.8 Payment to SLCC for CiLCA exam of £125.00 – Payment Agreed.

9. HEARTSTART – Lorraine Coleman from Heartstart confirmed she would be happy to do some training in September or October. The Clerk has also contacted the school, who are happy to host the course and encourage parents to attend as long as they have a caretaker in situ. It was agreed that the Clerk would contact the school requesting information on charges for the use of the school along with available dates.
10. FUEL POVERTY – Marches Energy Agency will be attending the Longtown Show as part of the Keep Herefordshire Warm Initiative. The promotional trailer has been booked and the pitch reversed. Experts will run the trailer themselves and provide promotional materials. To be advertised via posters, website and social media.
The initial Adult survey report has been received and distributed to Parish Councillors. Mr Freeman reported that there had been a 44% response rate. The initial findings have shown that people are in favour of small scale developments, they are supportive of the school and the environment. There have been positive comments regarding the Parish Council investigating the pros and cons of becoming an Area of Outstanding Natural Beauty in the future with approximately 50% in favour, 25% no and 25% no comment. It was highlighted that this has been a consideration for some time, it would take a considerable amount of time to investigate and would be a completely separate issue to the Neighbourhood Plan.
Chris Gooding from Data Orchard advised that the Young Persons survey results had been sent to Mr Freeman that day and the Business survey would be with the Parish Council shortly.
He then advised the Parish Council of the next stages of the process. Look at the results, see how to move forward, use the data to get a clear vision on what people want their community to look like in the future. The full reports should be published at the next round of public meetings. Chris or his colleague will attend the next Steering Group meeting in August.
It was agreed that the parish website needs updating to engage more with the community when publishing results and minutes etc. The Clerk will contact the website provider.
12. DATA PROTECTION – Deferred.
13. JUBILEE PLAQUE – The plaque has been received and shown to the Parish Council. It was agreed to pay the invoice of £170.00 plus VAT to RS Signs & Engraving. Mr Cowles to position the plaque as soon as possible by the tree at the village hall.
14. SUPPLY OF PROW MATERIALS – Since requesting 1 stile and 2 x self-closing gates in March the Locality Steward has advised that these are now chargeable to the Parish Council. It was agreed that the Clerk would contact her again for clarification as they were ordered in the previous financial year when charges were not applicable. The Lengthsman advised the Parish Council that if the farmer or landowner requested the materials they should be free. Clerk to investigate.
15. LONGTOWN PARISH COUNCILLOR VACANCY – It was agreed to invite Mr Turner to the September meeting.
16. AUGUST NEWSLETTER – Fuel Poverty roadshow, Bus survey, Libraries survey, no August Parish Council meeting and apologises for Lengthsman holding up traffic.
17. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.
18. RAISE MATTERS FOR THE NEXT SCHEDULED ORDINARY MEETING – 21st September 2016 at 8.00pm in Longtown Village Hall – Neighbourhood Plan update, Fuel Poverty update.

The Chairman declared the meeting closed at 2140.