Minutes 20th September 2017

Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Longtown Group Parish Council meeting held on
Wednesday 20th September 2017 at 8.00pm in Longtown Village Hall.

PRESENT – Mrs J Cecil (Chair), Mr P Hope, Mrs P Tribe, Ms J Jones, Ms D Palmer, Mrs J Probert and Mrs L Watkins.
IN ATTENDANCE – Mrs L Cowles (Clerk)
1. ACCEPT APOLOGIES FOR ABSENCE – Mrs G Watkins, Mr N Powell and PCSO Fiona Witcher.
2. RECEIVE DECLARATIONS OF INTEREST & CONSIDER ANY WRITTEN APPLICATIONS FOR DISPENSATION – There were no declarations of interest or written applications for dispensation.
3. ADOPT MINUTES OF THE PREVIOUS ORDINARY MEETING – 19th July 2017 – The minutes were signed as a true and accurate record.
4. OPEN DISCUSSION – No members of the public attended the meeting and therefore no specific points were raised.
5.1 Local Police – The local police were unable to attend the meeting.
5.2 Lengthsman report and any new road defects – The Lengthsman was unable to attend the meeting. Worksheets were signed off by Mr Hope although some works were still to be completed in Longtown. The Clerk was asked to invite the Lengthsman to the next Parish Council meeting on 18th October. The new Locality Steward had indicated to the Clerk that he would be happy to complete a Parish tour with Councillors. As roads are particularly bad in parts of Llanveynoe it was agreed that Mrs Tribe and Ms Jones would meet with him. Clerk to enquire when he would be available. Damaged salt bin reported on C1219 beyond The Carpenters Arms in Walterstone.
Planning application 172615, New House, Lower Maescoed was granted on 11th September 2017. Planning application 173325, Vineyard Farm, Walterstone, prior approval not required on 14th September 2017.
Richard Baker has reported that after checking the defibrillator at the Crown in Longtown, someone has taken it out then returned it but did not hang it on the holding device therefore there has been some damage to the case. He has lubricated the lock and will replace the pads and try and get a new case. The Longtown Village Hall committee has requested a representative from the Parish Council to join the committee. The Clerk has been contacted by a local resident requesting information about when utility companies advised of road closures. Councillors commented that these are usually displayed in the Hereford Times. One person has expressed an interest in the Parish Councillor vacancies, the Clerk has asked them to email some further information about themselves.
Dates – The Minerals & Waste Local Plan consultation runs until 6th October. Rights of Way Improvement Plan consultation runs until 10th November. The revised proposals of the Parliamentary Constituency Boundary review will be published on their website from 17th October with a consultation period until 11th December. Mr Dan Hurcomb has invited Parish Councillors to a Conservative event in October/November, the newly appointed Cabinet Member for Transport and Roads will be the speaker. Herefordshire CCG Practice services are holding a public engagement event in Hereford on 2nd October. Parish Councillors have been invited to a seminar run by Herefordshire Council on 28th September and a CPRE Autumn Conference on 13th October.

Site: The Oaks Farm, Craswall, Herefordshire. HR2 0PN
Description: Proposed new agricultural building for sheep handling and storage
Application No: 172796 Grid Ref. 328721:234643
Site: Cwmbologue Farm, Dulas, Herefordshire. HR2 0HW
Description: Proposed erection of oak framed conservatory extension.
Application No: 172979 Grid Ref: 335000:229685
7.3 (Part 3) Class Q – PRIOR APPROVAL
Site: Middle Wern Ddu Farm, Rowlestone, Herefordshire.
Description: Proposed change of use from agricultural building to two dwellings
and associated works.
Application No: 173087 Grid Ref: 335402:229072
Site: Vineyard Farm, Walterstone, Herefordshire. HR2 0DT
Description: Proposed agricultural building for fodder and machinery store.
Application No: 173325 Grid Ref: 334683:224145
Site: Tan House Farm, Craswall, Herefordshire. HR2 0PN
Description: Proposed demolition of garage/store and construction of a single storey
extension to dwelling. Construction of replacement garage/store including
the necessary change of use of agricultural land.
Application No: 172147 Grid Ref: 328571:235268
Site: Maple Farm, Longtown, Herefordshire. HR2 0LW
Description: Notification for Prior Approval for a Proposed Change of Use of
Agricultural Building to a Dwelling house (Class C3), and for Associated
Operational Development Town and Country Planning (General Permitted
Development) Order 2015 Schedule 2, Part 3, Class Q
Application No: 172455 Grid Ref: 332813:230529
Site: Middle Hunt House, Walterstone, Herefordshire. HR2 0DY
Description: Proposed change of building use from commercial to domestic as ancillary
accommodation for staff and guests at Middle Hunt House.
Application No: 172873 Grid Ref: 333416:226235
Site: Great Blackhill, Craswall, Herefordshire. HR2 0PH
Description: Proposed cattle building and muck store
Application No: 173289 Grid Ref: 329656:233536
Please refer to separate sheet for additional planning application comments and decisions in between the Parish Council meetings of 19th July 2017 and 20th September 2017

8.1 Confirmation of bank balance – £6072.61 issued 11th September 2017.
8.2 Receipts – £2400 Neighbourhood Plan Grant Funding and £500 Transparency funding (website).
8.3 Payment to Mr T Griffiths, invoice no. TGC0112 – Roads Account July 2017 (1) of £382.00 plus VAT and invoice no. TGC0143 – Roads Account August 2017 (1) of £382.00 plus VAT – Payment agreed.
8.4 Payment to Data Orchard, invoice no. 0057 of £781.00 plus VAT for Neighbourhood Plan preparation – Payment agreed.
8.5 Payment to Eyelid Productions Ltd, invoice no. 1914 of £100.00 for annual website support – Payment agreed.
8.6 Payment to Llandraw Farm Ltd of £100.00 plus VAT for erection of stile – Payment agreed.
8.7 Payment to Mrs L Cowles for September Clerks’ hours plus £17.12 stamps/postage, £8.32 plus VAT memory stick and £18.85 plus VAT stationery – Payment agreed.
8.8 Donation to Longtown Village Pride of £125.00 – Payment agreed.
9 STANDING ORDERS – The Standing Orders were unanimously adopted.
10 WILDLIFE & COUNTRYSIDE ACT 1981 SECTION 53. Application for Definitive Map Modification Order. Addition of a Byway Open to All Traffic in the Parishes of Craswall, Cusop, Dorstone and Michaelchurch Escley (Cefn Hill). – It was agreed to respond to Mr Mike Walker, Rights of Way Team Leaders’ letter dated 26th July 2017 advising that the Parish Council has no additional information regarding this route.
11 COMMUNITY GOVERNANCE REVIEW – Ms Palmer suggested that it should still be considered to separate the parish of Walterstone from Longtown Group Parish Council and instead amalgamate Walterstone with Ewyas Harold Group Parish Council for reasons as previously stated. Ewyas Harold is closer to Walterstone, there are closer links with the church and school. Several residents use the facilities in Ewyas Harold rather than Longtown. It was agreed that the Parish Council could not formally request this without consultation with residents of Walterstone but can confirm that the reasons originally indicated are still relevant.
12 NEIGHBOURHOOD PLAN – Ms Palmer confirmed that the Steering Group were working towards developing the draft plan and this was in the process of being written. Hard copies will be available along with details on the website, residents will have the opportunity to comment on the plan before it goes to Herefordshire Council and then onto referendum. The county archaeologist has visited Longtown and it now appears that the sites currently suggested within the village boundary are not suitable because of their archaeological interest. The only current suggestion was to extend north of the village.
13 LONGTOWN SHOW STAND – Mrs Cecil advised that the stand at Longtown show had been visited by several people and it had been a worthwhile cause in advising parishioners of on-going issues including the Neighbourhood Plan, verges, defibrillators, prescription service and Parish Councillor vacancies.
14 BROADBAND REPORT – Ms D Palmer had attended a broadband event over the summer where Gigaclear announced they are planning to lay a huge amount of cables and aim to get everybody connected as soon as possible. It was confirmed that this area is in Phase 2 of the development, with Phase 1 ending sometime in 2018.
15 PLAYGROUND/PLAY AREA IN LONGTOWN – The school has previously allowed children to use the school playground in the holidays and at weekends but a fence has now been erected which is locked at the weekend and holidays. Mrs Tribe requested that the Parish Council approach the school and enquire if this could be unlocked. The school is a community school, there is nowhere else for local children to play in a time when we should be encouraging children to play outside in a safe environment away from the roads. Whilst the Parish Council understand there are possible health & safety issues for the school it was agreed that Mrs Cecil and Mrs Tribe would arrange an appointment with the school to discuss. Otherwise it would be a question of finding an alternative site within the village although it made sense to use one which was already established.
16 ROAD SAFETY AT LONGTOWN PRIMARY SCHOOL – Road safety at the school continues to be an issue. The response to the Parish Councils’ letter in June was read to Councillors again. Some parents have been observed to let their children walk up the road to school without accompanying them. As the school has become more successful there are additional children attending the school. The building site opposite is also causing parking issues at present. Parking on the playground is no longer available and once outside the school gates children are no longer the schools’ responsibility. The possibility of parking at the village hall was discussed with an alternative route to school along the back of the houses and the castle. It was agreed that parents need to take responsibility for their own children’s safety.
17 NOTE THE CORRESPONDENCE SHEET – There correspondence sheet was noted.
18 RAISE MATTERS FOR THE NEXT SCHEDULED ORDINARY MEETING – 18th October 2017 at 8.00pm in Longtown Village Hall – Complaints Procedure, Model Publication Scheme, Defibrillator update, BT phone boxes, School meeting feedback, Lengthsman, Financial report, Gigaclear update

The Chair declared the meeting closed at 2132.