Minutes Annual Parish Meeting 20th May 2015

LONGTOWN GROUP PARISH COUNCIL
Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Annual Parish meeting for Longtown followed by Longtown Group Parish Council meeting to be held on Wednesday 20th May 2015 at 8.00pm in Longtown Village Hall.

PRESENT – Mr N Cowles (Chairman), Mrs L Watkins, Miss R Goodwin, Mr P Hope, Mr N Powell, Mr D Freeman, Ms D Palmer, Mr J Hardy and Ms J Jones.

IN ATTENDANCE – Mrs L Cowles (Clerk), Mr T Griffiths (Lengthsman) and PCSO Paul Davies

1. ACCEPT APOLOGIES FOR ABSENCE – Mrs P Tribe.

2. RECEIVE DECLARATIONS OF INTEREST – Mr N Cowles declared a Pecuniary Interest in agenda item 10; the declaration book was signed accordingly.

3. OPEN DISCUSSION FOR THE PARISH OF LONGTOWN – No members of the public attended the meeting and therefore no specific points were raised.

4. ADOPT MINUTES OF PREVIOUS ORDINARY MEETING AND WALTERSTONE PARISH MEETING – 15TH April 2015 – The minutes were signed as a true and accurate record.

5. REPORTS
5.1 Ward Councillor Graham Powell – Councillor Powell’s report was as per the Annual meeting report and included:-
South Wye Transport Package
Fibre Broadband
Planning – Wind Turbine, Wernagavenny, Michaelchurch Escley. HR2 0PU and Agricultural building in Llanveynoe
Highways
A full report is available, on request, from the Clerk.
Ms Palmer queried the availability of broadband in the Walterstone area. Councillor Powell advised that alternative funding was available after BT had completed works. There was also the possibility of two mobile phone masts being erected which would cover that area.
Councillor Powell had attended all recent Parish Neighbourhood Plan meetings which had been well attended. Councillor Powell agreed to contact Welsh Water regarding surface water on the road near the Old Post Office in Longtown. The Lengthsman also enquired when the verge cutting will be completed, Councillor Powell to advise.
5.2 Local Police – PCSO Davies advised crime figures for Golden Valley South covering May 2014 – April 2015. These figures are also displayed on the notice board in Longtown. Concerns were raised over the 5 thefts from vehicles in Llanveynoe which had all been at the Cats Back car park. PCSO Davies advised that signs have been displayed at the car park advising visitors not to leave valuable in their car and leave parcel shelves open to discourage thieves from wanting to break into the cars. They will also be stepping up patrols in that area. It was also noted that car break ins had been report at Sugar Loaf mountain and in Llanthony; PCSO Davies advised that they do liaise with neighbouring police forces.
There had also been a number of suspicious vehicles sited in Longtown and Rowlestone either asking for scrap or selling tarmac. The best advice is to record the vehicle registration and report sighting via telephone number 101, this was also the best course of action if the Lengthsman saw any suspicious vehicles.

5.3 Lengthsman – The Lengthsman annual report was distributed to Paris Councillors. A full report is available, on request, from the Clerk.
The main problems have been on The Bryn and the Mountain Road. There is a homeowner on The Bryn who may contact the Council regarding drain work completed in that area. It was agreed that the Lengthsman can concentrate on ditch work now that the drains are better. The Dog Fouling signs are ready to be erected – Clerk to advise positions. Councillors agreed that the Lengthsman could strim either side of footpath entrances, not just the highways side.
Miss Goodwin has received an enquiry regarding funding for a Gritter to be attached to a Grater for use in more remote areas. The Lengthsman advised that he may have one available, it was agreed that he would give the Parish Council a price for it.
There has been little contact with the Locality Steward.
Miss R Goodwin left the meeting.

6. CLERKS UPDATE
Planning Application No. 150665, Cwmbologue, Dulas has been granted.
Planning Application 150669, Wind Turbine, Michaelchurch Escley has been withdrawn.
Wording on the Code of Conduct has been amended slightly. Parish Councillors received a copy of the new version and it was agreed to include in the agenda of the next Parish Council meeting.
Campaign to protect Rural England has sent an invitation to attend a Neighbourhood Development Plan evening on 26th June. Mr J Hardy agreed to attend.

7. OPEN DISCUSSION – No members of the public attended the meeting and therefore no specific points were raised.

8. CONSIDER PLANNING
8.1 PLANNING PERMISSION
Site: C1213 at Cwmbolouge Farm buildings, North of Bramley House, Dulas
Herefordshire. HR2 0HW
Description: Proposed new road access
Application No: 151074 Grid Ref: 335003:229649
PARISH COUNCIL COMMENT – CONCERNS OVER VISIBILITY IN THE AREA
8.2 PLANNING PERMISSION GRANTED
Site: Yew Tree Cottage, Craswall, Herefordshire. HR2 0PN
Description: Proposed new garage, stable & tack room
Application No: 150251 Grid Ref: 328696:234670
8.3 PLANNING PERMISSION GRANTED
Site: Wernwen, Ty Cradoc Shawls Road, Craswall, Herefordshire. HR2 0PP
Description: Proposed outdoor riding arena
Application No: 150585 Grid Ref: 330765:232976

9. FINANCE
9.1 Bank balance as per statement number 189 dated 11th May 2015 is £9,997.75.
9.2 Receipts – £2765.00 Parish precept, Lengthsman 4th quarter 2014/15 payment £1490.90.
9.3 Payment to HALC, invoice no. 5067 for Affiliation and 2015/16 Subscription fees of £396.35 plus VAT – Payment Agreed.
9.4 Payment to Mr T Griffiths, invoice no. TGC1208A Road Account (Special Task Work C1230 from Bulls Head to The Birches) 2014/15 allowance of £1085.00 plus VAT – Payment Agreed.
9.5 Payment to Mr T Griffiths, invoice no. TGC1232, April Road Account (1) of £275.00 plus VAT – Payment Agreed.
9.6 Payment to Mr T Griffiths, invoice no. TGC1233, April Road Account (2) of £275.00 plus VAT – Payment Agreed.

9.7 Payment to Mrs Linda Cowles for April 2015 Clerk’s hours of £250.40, expenses of £20.52 stamps and £11.98 paper – Payment Agreed.
9.8 Payment to Mrs Linda Cowles for Neighbourhood Plan expenditure of £28.97 Stationery, £26.50 copy of Open Register, £189.00 stamps, 16 additional hours worked of £150.00 – Payment Agreed.
9.9 Receive and consider payment of Neighbourhood Plan meeting leaflets – Invoice not yet received.
The Clerk, Mr N Cowles and Mr T Griffiths left the room. Mr J Hardy took the Chair

10. REVIEW CLERKS SALARY – Mr D Freeman proposed to increase the Clerks salary by 50p per hour, seconded by Mrs L Watkins. The proposal was carried.
Mr N Cowles resumed the Chair.

11. NEIGHBOURHOOD PLAN UPDATE – Craswall and Walterstone had held their meeting which had been well attended, Longtown & Llanveynoe meeting is tomorrow night (21st May). An update will be given after the next steering group meeting. Mr Cowles has resigned as the Steering Group Chairman due to work commitments. A new Chairman will be selected at the next Steering Group Meeting. It was agreed that there would be further Parish meetings.

12. AGRICULTURAL BARN AT UPPER CWM FARM, LLANVEYNOE – Councillor Powell is still waiting for a response from Simon Withers. It was noted that a section of wall had been completed on the site, had this been on the original plan? It was agreed to defer to the June meeting when an update should be available.

13. DEFIBRILLATOR – The Clerk has spoken to Richard Baker the Community First Responder in Ewyas Harold who has advised a defibrillator is available to the Parish Council free of charge. A suitable site would need to be selected along with arrangement for a power supply. It was agreed to invite Richard to the next Parish Council meeting in June.

14. CASTLE GREEN GRASS CUTTING – The Clerk has received a request from Longtown Village pride for a donation towards grass cutting the Castle Green, Longtown. Ms J Jones proposed a donation of £150.00 which was seconded by Mr D Freeman. It was agreed that the donation would be made towards general funds and not specifically grass cutting.

15. REPORT ROAD DEFECTS – Vine Yard Farm, Walterstone. Road beyond Chapel Farm, Llanveynoe.

16. JUNE NEWSLETTER ARTICLE – Election of Chairman and Councillor vacancies.

17. NOTE THE CORRESPONDENCE SHEET – The correspondence sheet was noted.

18. RAISE MATTERS FOR THE NEXT SCHEDULED MEETING – Agricultural barn in Llanveynoe, Defibrillator, Declaration of Acceptance of Office, Code of Conduct, Neighbourhood Plan update.
The Chairman declared the meeting closed at 9.35pm